Information for Accepted Students

students, faculty, and staff group photo at orientation 2018

This step-by-step guide will help new social work students understand and navigate the process of successfully getting started at the UB School of Social Work. 

On this page:

Former UB students may be able to skip a few steps, as they were previously completed.

First: Let us know you're coming!

Confirm your attendance

To confirm your attendance, you must log back in to your GrAdMIT application and click “Confirm Acceptance.”

Submit your tuition deposit

Submit your $50 tuition deposit (via credit card or echeck) using the link you have received in your acceptance email. You will need your UB person number to complete this step. Your person number can be found by logging back into the application portal. 

Can't find the link? Email us at swinfo@buffalo.edu.

Activate your UBIT name

  • Your single use password and instructions for changing it and activating your UBIT name will be emailed to you within a few days of acceptance. (If you can't find this email, check your spam folder.)
  • Your UBIT name will allow you to log in to your UBMail, HUB, UBLearns, wireless campus networks, etc.
  • Watch the "Getting Started with UB Information Technology" video series for an overview. 

Your UB email is the official method of communication between you and the university. Please be sure to check it regularly to receive important messages and updates.

For those who have been previously affiliated with the University at Buffalo:

Your UBIT name and password remain the same and you will not receive a new password. 

Forgot your UBIT name and/or password or can't find the activation email? Contact the UBIT Help Desk at 716-645-3542 or ubithelp@buffalo.edu.

Second: Get ready to enroll

The next group of steps can be completed simultaneously. Please be sure to complete all steps as soon as possible, as not doing so will delay your registration.

*You must complete the steps with the (*) before you can register for classes. The other steps in the second section can be completed before or after you are registered.

Submit your immunization records*

In accordance with New York State Public Health Law, UB requires that all students submit a student health background form.

Mail all health forms to:
Health Services, Michael Hall
University at Buffalo
Buffalo, NY 14214-3007
or fax to 716-829-2564

UB students will not be allowed to register for classes until they have fulfilled these requirements.

Complete your field placement application

(If you are a part-time traditional student, or a dual-degree student who is not beginning in the School of Social Work, skip this step.)

It is extremely important that you complete the field application in a timely manner.

Please note: Students who have a past felony must understand that they may encounter challenges in securing a field placement, depending on the nature of the charge(s). If students are unable to successfully complete field education requirements it will result in dismissal from the program. 

Questions? Email sw-field@buffalo.edu.

Complete requirements in HUB*

Remove the Rules and Regulations and Meningitis holds:

  1. Log in to the HUB Student Center through MyUB and review your "Holds" box. 
  2. Click on "Rules Hold" to see the affirmation screen, where you can view and affirm the Rules and Regulations. 
  3. Likewise, click on "Meningitis Hold" to see, read and affirm the required materials. 

UB students cannot register for classes until they have fulfilled these requirements.

Save the date for orientation

  • Check our New Student Orientation page to see when your orientation session takes place.
  • Be aware you must complete a pre-orientation course in UBLearns before you attend your New Student Orientation session. We will let you know when the pre-orientation course becomes available.

    Questions? Contact sw-studentservices@buffalo.edu.

Apply for financial aid

Full and part-time students who are U.S. citizens and registered for at least 6 credit hours can be eligible for loans through the Free Application for Federal Student Aid (FAFSA).

Make a plan to fulfill human biology prerequisite

This is a requirement for all MSW and dual-degree students.

In your mailed acceptance letter, it will state whether or not you have completed the human biology requirement. If you have not already completed the human biology prerequisite, view your options and make a plan to satisfy this prerequisite as soon as possible.

Submit final official transcripts

You must provide final official transcripts* from your conferring undergraduate institution verifying that you have earned an undergraduate degree, in addition to all other colleges from which you have received undergraduate or graduate credit. If you are a recent graduate, please check with your institution to make sure that the official transcript is final and will have your degree conferred on it before it is sent.

Please have your final official transcripts sent to:
Attn: Maria Carey
University at Buffalo
School of Social Work
689 Baldy Hall
Buffalo, NY 14260-1050

Students are responsible for assuring the delivery of the documents to the School of Social Work. Please note that using any other university address may result in non-delivery to our department.

Questions about what is needed? Email swinfo@buffalo.edu.

*Any offer of admission is provisional pending receipt of all official transcripts and proof of completion of an earned baccalaureate degree from a regionally accredited college or university by the date of intended enrollment.

Third: Register for classes

Note: You will not be able to register until you have completed the steps above with the (*) and all holds have been removed from your account.

Online Traditional MSW students will have a registration hold until they attend the mandatory orientation. This hold will be lifted and you can register for classes after orientation has been completed. Seats will be reserved in the required courses for you.

View your enrollment date

To view the date when you are able to begin registering for classes, log into your HUB student center, available in MyUB.

In the HUB student center, on the right hand side bar, you will be able to view the open enrollment windows under the "enrollment dates" box.

View your program curriculum

The curriculum for each program is prescribed. This means you must register for all of and only the courses listed in the first semester of your program curriculum on the website.

Please note that MSW students do not need to meet with an advisor before registering
. Advisors for MSW students will be assigned at orientation.

Click on your program below to see which courses you must register for your first semester*: 

*PhD students should contact their advisor to discuss their course schedule before registering.

Enroll in required courses

As soon as enrollment opens and your holds have been lifted, follow the steps below to register.

  1. View all the graduate social work course offerings by semester on the class schedules section of the UB Office of the Registrar's website. 
  2. Take a look at the open sections for each of your prescribed classes, according to the curriculum, and write down the 5-digit class number for each that you wish to enroll in. Please note that seated students cannot register for online/virtual course sections.
  3. Enroll in your selected classes via the HUB Student Center, which is available in MyUB, using the class numbers. You can watch a video on how to register using class numbers or read the instructions online. If you try to register for a course that is full, you may need to go back and select a different course section. 
Questions about or problems with registration?

Email Ashley Allen at asallen@buffalo.edu 

Fourth: Final steps

Get your UB Card

Students are required to obtain a student ID card (UB Card). To get your UB Card, please visit the UB Campus Dining and Shops page (online students) or the UB Card office on the North Campus, in 1Capen (Capen Hall).

Please note: You must be registered for classes before you can obtain your UB Card.

Get your UB parking pass

To park on campus, UB students, faculty, staff and vendors need a parking permit.

Complete health insurance waiver (if applicable)

All students are required to have health insurance. Students registered for 9 or more credit hours will be automatically billed for student health insurance. 

If you will have health insurance coverage from another source (parent, spouse, etc.) while you are a student, you can complete the health insurance waiver to waive this fee. 

Complete the wellness education requirement

  • The University at Buffalo requires all new graduate students to pass Haven Plus, an online education requirement, in addition to coursework for your field of study.  
  • Haven Plus is available on the Student Life Gateway website.

Additional Information

For online students

Online students who do not plan to come to campus can request a comprehensive fee waiver. Note that you must complete the fee waiver form every semester. Online students who live more than 75 miles from campus can also request an activity fee waiver.

Non-resident online MSW students (out-of-state and international) MUST take all of their coursework fully online in order to be eligible for the lower non-resident online tuition rate. If you register for a seated or hybrid course, you will be charged the full non-resident rate for all courses that semester.

For students relocating to Buffalo

For international students

Learn more about your I-20 status, immigration and visa information on the UB Graduate School Immigration & International Arrival Information.

For Veteran students

Learn more about UB Veteran Services and the VA Educational Benefits on the UB Veteran Services page.

For students needing learning accommodations

It helps to self-disclose to the Accessibility Resources Office as soon as possible so that appropriate accommodations can be arranged in advance. Visit the Office of Accessibility Resources' website to learn about the process for self-disclosing and requesting accommodations.